JOB OPPORTUNITIES
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Office Manager
SUMMARY: Great River Greening is a conservation nonprofit that restores the land, builds community partnerships, and inspires stewardship. Great River Greening has grown significantly in its geographic scope in the last few years, but the staff remains small and works collaboratively as a friendly and committed team. We maintain a workplace culture that recognizes the value of work-life balance.
The Office Manager is a key staff member for all of Great River Greening's administrative and conservation programs. Under the supervision of the Director of Finance & Administration, s/he manages accounts payable, payroll, human resources, office procedures, and IT. The office manager facilitates scheduling, organizing and management of all general office functions and coordinates administrative activities.
POSITION: Part-time, 32 hours a week,. Salary Range is $15- $18/hr with benefits (health, dental, 401k, LTD and life insurance).
Responsibilities include:
Accounting & Payroll:
* Accounts Payable: post invoices and cuts checks on a weekly basis. Fill out voucher forms and get authorization from appropriate manager
* Gather and report payroll information to payroll company
* Verify biweekly payroll data for accuracy
* Complete credit applications and provide documentation on tax exempt status
* Deposit cash receipts
* Maintain vendor contact and account information in Peachtree, including ensuring updated W-9's on file
* Monitor and report online donations to Development Director and Director of Finance
* Yearly reorganizing of Accounts Payable filing system
* Assist with year-end procedures, including issuing 1099's and paying sales tax
* Assists with annual audit
Database Administration:
* Coordinate database improvements, removing duplicate records, adding functionality
* Data entry of new contacts
* Run reports and mailing lists upon request
General Office Systems/IT:
* Coordinate facility, equipment, telephone system and computer needs
* Troubleshoot workstation, network, Internet, printer and software problems
* Maintain voicemail system, update messages, change users, retrieve messages from volunteer and general voicemail boxes
* Maintain shared filing system on network server- Accounts Payable, fundraising, and general administration
* Maintain Outlook calendars, contacts, and email distribution lists
* Update network antivirus software. Develop procedural documents
* Assist with maintenance of organizational website
* Maintain backups of network files
* Ensure updating of all software on office computers
* Work with IT vendor to ensure smooth running of entire computer network
* Recruit new staff and interns through classified ads, Internet listings, email networks, fax, and word of mouth.
* Orient new employees to the office, procedures, staff members, their workspace, and update forms that apply to them (contact list, webpage contacts, etc).
* Maintain staff benefit and PTO records.
* Maintain Worker's Compensation records (first reports of injury, form 300, etc)
* Maintain all Human Resource records
* Work closely with benefit consultants and payroll service provider (Paychex).
Other Office Duties:
* Assist all staff members with questions, tasks, duties, works closely with Executive Director and other key staff
* Assist all staff members with reports, mailings, and administrative tasks such as copying, filing, mail merges, etc.
* Answer 6-line telephone system
* Greet and assist office visitors
* Open and distribute daily mail
* Manage office supply inventory and ordering
* Order business cards, letterhead, plotter paper, and other specialty supplies from printers
* Point of contact for communications with landlord regarding facilities needs
* Maintain office equipment (printers, scanners, copy machines, etc.)
* Negotiate with third party vendors regarding office equipment, phones, supplies, etc.
Requirements include:
* College degree in Business, Human Resources, Finance, Administration, or related field
* At least three years related experience, preferably in a nonprofit setting
* Experience with various software: MS Office, Adobe Suite, Photoshop, and Dream weaver or other web programming language
* Ability to utilize creativity and innovation to solve IT and administrative challenges
* Able to initiate projects, and follow through with minimal direction
* Experience with social media and with website management is a plus
* Sense of humor
TO APPLY: Electronic applications only. Send resume, references, and cover letter that details your qualifications, point by point, as well as salary requirements to: Bill Smith, Director of Finance & Administration, wsmith@greatrivergreening.org
Act quickly, position is open until filled.
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Internships at Greening!
Greening works with unpaid undergraduate office interns and
paid graduate ecological interns on an as-needed basis.
Everyone Benefits
Each semester, Great River Greening offers internship opportunities to undergraduate students on an as needed basis. Great River Greening will work with interns to identify their interests, and make sure that the internship experience is mutually beneficial. Great River Greening accepts applications from any student currently enrolled in an undergraduate program. Join the Great River Greening team and start making a difference in your community, while gaining valuable experience and making connections for the future!
The following are basic guidelines for Great River Greening’s internship program, but each position changes slightly to match the interests of our interns.
Marketing/Social Networking Intern
The social networking intern will work with social networking media such as Facebook, Twitter, LinkedIn, Flicker and YouTube to bring greater awareness of Great River Greening to people using these media. Interns in this position will have similar goals as those in the marketing and community outreach positions but they will reach their goals via social networking instead of more traditional methods. Past projects have included establishing Great River Greening on Twitter, engaging youth participating in the Million Acorn Challenge through Facebook, and developing a professional network via LinkedIn.
Marketing/Special Events Intern
The Marketing/Special Events intern will help Greening engage new community members in projects. They will be responsible for volunteer recruiting, researching communities for volunteer prospects and assisting the Volunteer Program and Event Manager in event details.
Boy in vest photo © Susan Troha, Barge photo © Angela Henriksen for Aggregate Industries, Highbridge photo © Minnesota Department of Natural Resources.
