Event Participant Information


Liability Waiver and Photo Release

All volunteers participating in Great River Greening events release Great River Greening and its employees, officers, directors, or agents from any and all liability from claims of any nature whatsoever arising from participation the extent such liability is directly attributable to the negligence of GRG, or its respective employees, officers, directors or agents.

Volunteers are required to complete a waiver for every event. Each adult must complete separate waivers; minors (under 18 years of age) may be added to a parent or guardian’s waiver. To complete a waiver, one of the following must be done:

  • Register for an event online (via http://www.greatrivergreening.org/vol-events/). The GRG waiver is incorporated inside this registration form.
  • Complete the online waiver.
  • Bring a printed and completed paper waiver with you to an event. Find the adult waiver form here and the youth waiver form here.

Getting to the Event

Within one week of the event you’ve registered for, you will receive a reminder of your registration that will include a map with parking and driving directions. Please use these directions, as it ensures that we can provide you with the most accurate information regarding our knowledge of road closures, detours, etc.

What to Wear/What to Bring

Dress for the weather and be prepared to get dirty – the work areas may be muddy from recent rain. Essential items include: long pants and sturdy, closed toed shoes that you’re comfortable with getting muddy or wet. We will have gloves and all tools necessary to complete the restoration work. There is no need to bring your own tools, but if you have your own pair of gardening/work gloves, feel free to bring them. We do encourage you to bring a water bottle, in order to reduce trash and use of plastic cups. We will have plenty of water fill-up stations throughout the site – with cups if you do not have access to a bottle.


Ensuring the safety of our volunteers is our highest priority. It is important that volunteers are always mindful of their step, especially when carrying tools. If there is rain the day of the event, the ground may be slippery and muddy. Parents bringing children are responsible for their safety and must supervise them at all times. We provide bug spray and sun block and have multiple first aid kits at each event. A portable restroom will be available near the lunch/check-in area.

– Pets

We love our four-legged friends, too, but for the safety and comfort of all participants, we do not allow pets at our volunteer events. Trained service animals as defined by the Americans with Disabilities Act are welcomed.

– Weather

Great River Greening events are held rain or snow or shine, so always come to our events prepared for the weather. Weather is consistently monitored (visually and digitally) during our events. The only time we may cancel an event is if weather jeopardizes the safety of volunteers or the well-being of the project site. In the case of an event cancellation prior to the event starting:

  • You will be notified by all contact types you have shared with us (starting with e-mail).
  • Great River Greening will post an ‘outgoing message’ on our main phone line (651-665-9500) stating that a specific event has been cancelled.

In the case of inclement weather passing through during an event:

  • It is most likely that the event will be paused to allow the weather to subside. Volunteers are welcome to leave if they do not wish to wait out the weather.
  • Volunteers will be notified of the threat, directed to seek shelter (building or vehicles), alerted when the weather has cleared, and restoration work will resume.
– Ticks and Insects

Great River Greening’s restoration events take place outdoors and typically in ‘wild’ areas where ticks, mosquitoes, bees, and other potential animal hazards exist. Great River Greening provides DEET and non-DEET bug spray, but there are a few other suggestions to consider to keep tick threats (e.g. Lyme Disease) at bay:

    1. Check and re-check for ticks when you are in tick habitat.
    2. When walking on trails, walk in the center of the trail to avoid picking up ticks from grass and brush.
    3. Wear proper clothing: light colors make ticks more visible. Tuck pants into socks or boots and tuck shirts into pants; this creates a slight barrier and will mean a tick is more likely to be spotted on your clothing before attaching.
    4. After being in tick habitat, do a complete clothing and skin/body check. All clothing should be tumble dried on high heat for 10 minutes to kill ticks still on clothing. Note that damp clothing may need more time to dry thoroughly.
    5. Shower soon after being in tick habitat, but don’t panic if you find a tick on you.

Other resources:

Questions? Please contact us: volunteer@greatrivergreening.org or (651) 272-3989.